Farewell CAMPUS Office – Welcome RWTHonline

  Person holding stylus over a tablet Mario Irrmischer

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The implementation of RWTHonline as the new campus management system is entering the final phase. After the transition of application and admission management and student and fee management in December 2017, and the transition of course and classroom management with study program management in July 2018, exam management will now go live in RWTHonline for winter semester 2018/19.

At the beginning of the semester, students – except those studying medicine or dentistry – can thus both register for courses in RWTHonline and view published exam dates there. Students studying medicine or dentistry will continue to follow the same steps and regulations.

Read the Frequently Asked Questions below to learn what the transition from CAMPUS Office to RWTHonline during winter semester 2018/19 means for students.

 

Questions and Answers About Course Planning in RWTH-online

What does the transition to RWTHonline as of winter semester 2018/19 mean for me as a student?

The functions available in CAMPUS Office will be gradually deactivated and made available in RWTHonline. Access to Campus Office will remain for a transition period, e.g. so that you can view your transcript from the past semester (up to summer semester 2018) or save data stored there. A link will take you from Campus Office to RWTHonline when a function has been deactivated and is now only available in RWTHonline.

The course catalog for winter semester 2018/19 will be gradually activated and will be complete by the start of the semester. The registration periods for courses begin – as was the case in CAMPUS – at different times depending on the course of study.

Exam planning for Summer Semester 2018 will take place completely in CAMPUS. This means, that you can use all the functions under “Zentrales Prüfungsamt” in CAMPUS Office for planning your exams, during this time. More information about registration and deregistration for exams in the 2018 summer semester can be found on the Central Examination Office website.

Beginning Winter Semester 2018/19 these functions will only be available in RWTHonline.

Beginning October 1, 2018, published exams for students can be viewed in the application “Exam Dates.” You can use Curriculum Support to view the published exams beforehand.

Registration for exams will be activated beginning December 3, 2018. However, this does not include individual exams with earlier registration deadlines, such as seminars or labs. Please pay attention to the information provided by your faculty/department/division.

The registration period for the first exam dates (PT1) ends January 10, 2019. As usual, you will be able to register for a second exam date (PT2) up to 7 days before the exam.

In RWTHonline, your Curriculum Support (study overview) is the central tool for planning your studies. It pools

  • your individual academic progress
  • your standard timetable
  • your standard timetable by semester
  • your exam offerings by semester
  • registration for and de-registration from courses and exams

and a number of other functions from CAMPUS Office.

The RWTHonline interface design is much more modern and user-friendly than CAMPUS Office. However RWTH is still not satisfied with the user guidance in RWTHonline. The usability is currently being optimized.

In RWTHonline, you can....

beginning July 2018

  • View RWTH’s published course offerings

As soon as the registration process for courses in your study programme is activated

  • register for and de-register from courses
  • put together your timetable
  • add course appointments to your own RWTHonline calendar and manage them wih your other personal appointments.
  • export appointments as iCal
  • view your bookmarked items
  • see an overview of all the courses, for which you have registered

beginning October 1, 2018

  • view published exams in the “Exam Dates” application.

beginning December 3, 2018

  • register and de-register for the first exam dates (PT1) The registration and de-registration deadline for the respective exam still apply.

Individual exams have registration deadlines before December 3, 2018, such as some seminars or labs. Please pay attention to the information provided by your faculty/department/division. As usual, you will be able to register for a second exam date (PT2) up to 7 days before the exam.

How do I log in?

The easiest way is to bypass CAMPUS Office completely and directly log in to RWTHonline. You will be prompted to enter your username, formerly the TIM ID “ab123456”  and your password. If you do not know your username or have forgotten your password, send an email to the central support address .

Alternatively, you will be forwarded from CAMPUS Office to RWTHonline.

How do I put together my course schedule in RWTHonline?

You should create your course schedule using Curriculum Support. It contains all the courses and exams offered within the framework of your examination regulation(s), assuming they have been published. If you use Curriculum Support to put together your schedule, you can be certain that you are fulfilling the requirements in your examination regulation.

Use the “Study Overview (Curriculum Support)” tile on your RWTHonline desktop. In the drop down menu “NODE (all),” click on “Semester plan.” You will then see an overview with the individual modules for your course of study and the courses and exams offered for it. The overview is sorted by subject-specific semester and organized in a tree structure.

You can find more information about Curriculum Support in the RWTHonline documentation portal.

How do I register for and de-register from courses?

In your Curriculum Support, you have direct access to the courses you can or must take according to your examination regulation.

On the homepage of your Curriculum Support, select "Semester plan" from the drop-down menu “NODES (all).” You will be shown an overview of the modules for your study program sorted by course semester. The courses you must take are assigned to the individual modules in a tree diagram.

From Curriculum Support, click on the T-symbol (participation in a course) in the column "Part.," to directly register for a course. The symbol must be green for this to work.

Please note:

  • By clicking on the registration button, you are only first submitting a place request in RWTHonline. Once you have been allocated a fixed place, you are registered for the course. You can view your registration status in the under “My courses” in the “Courses” application.
  • That registration for a course does not automatically register you for an exam. Please make sure to register for the course and exam separately.

It is possible to de-register from a course within the given deadline. Use the page "My Courses” behind the tile "Courses.”

You can also import your courses into your RWTHonline calendar and manage them together with your personal appointments. The dates can also be displayed as a course schedule or in numerous other ways and exported as iCAL files.

You can bookmark courses in RWTHonline and view them as a list or in the calendar. To do so, click on the tile "My Calendar" and then "Settings." Under "Calendar view" and then "Appointments for bookmarked course groups," select the setting "Show appointments for my bookmarked course groups.“ All bookmarked courses will then be shown in your calendar.

You can find more information about Courses in the RWTHonline document portal.

Can I also register for courses that are not part of my standard curriculum?

“Free registration”allows you to register for a course outside of your curriculum as long as the course has been entered in RWTHonline. Select the course in the “Courses” application. Click “COURSE REGISTRATION,” go through the registration steps, and enter your place request – just as you would for courses required by your examination regulation. Once you have been allocated a fixed place, you are registered for the course.

Please note that fixed places for courses are allocated based on ranking options. The ranking options are determined when the course is set up and can be viewed in the registration form (page “Course registration”). Fixed places are often allocated to students whose examination regulations require them to take the respective course (e.g. Criteria option: “Study place allocation (PF vor WF/FF)” PF: mandatory subject; WF: mandatory elective subject; FF: elective). If there are still places available, the lecturer can allocate fixed places to students who submitted a place request using the “Free registration” function.

Additionally, there may be a pre-defined participant restriction for a course group so that “Free Registration” is not even possible. If this is the case, you will see the following in the registration form: “’Free Registration’ is not available for this course group.”

The lecturer is responsible for deciding whether a course will permit “Free Registration.”

What is the allocation process for fixed places in courses?

In RWTHonline, different allocation processes can be in place for assign fixed places in courses. The allocation processes depend on the ranking criteria that were determined when the course was set up. You can view the ranking criteria in the registration form (“Course registration” page).

Ranking options include:

  • The lottery process: The higher the number, the better the position on the waiting list.
  • The study place allocation: Mandatory subject (PF) before mandatory elective subject (WF) before elective subject (FF).

Will there be modular registration for courses?

In CAMPUS Office, it was possible to register for a block of courses at once. This meant that only a single registration was required for a course that also included exercises, tutorials, etc. Students were automatically registered for and assigned to the respective exercises, tutorials, etc.

In RWTHonline, this option is only available if the registration process has been designed to allow for this type of registration. That means when a course was entered as  course and exercises, tutorials, etc. were allocated as so-called course groups. In these cases, a single registration for a course is sufficient and students will be automatically registered for and assigned to the respective exercises, tutorials, etc.

However, if the respective exercises, tutorials, etc. for a course were entered as their own individual courses, you must individually register for the course as well as the respective exercises, tutorials, etc.

What is a “course with immanent exam character” (LVmiP)?

A course with immanent exam character (LVmiP) is a type of course, where the exam is typically held during the regular class time. In CAMPUS the exam performances and exam dates were often listed separately and students had to register for both.  

Please note that registration in RWTHonline for a course with immanent exam character does not automatically register you for the relevant exam Please make sure to register for the course and exam separately. To do so, use Curriculum Support in RWTHonline. You can find more information about registering for a LVmiP in the RWTHonline documentation portal.

Where can I find the RWTH lecture catalog online?

The RWTH online lecture catalog, which could formerly be found in CAMPUS Office under “Studiengänge,” is now in RWTHonline in the application “Courses” and under the heading “All courses.” In this application, you have access to the entire published RWTH course catalog. Under “My courses” there is also an overview of all the courses for which you have registered. These functions roughly correspond to “Meine Anmeldungen” in CAMPUS Office.

How do I register for and de-register from exams?

For Summer Semester 2018, you can use all the functions under “Zentrales Prüfungsamt” in CAMPUS Office to plan your exams. More information about registration and de-registration for exams in the 2018 summer semester can be found on the Central Examination Office website.

Beginning Winter Semester 2018/19 these functions will only be available in RWTHonline. There, you have various ways to register and de-register:

  1. In your Curriculum Support, you have direct access to the exams you can or must take according to your examination regulation. If you use Curriculum Support to register for exams, you can be certain that you are fulfilling the requirements in your examination regulation.

    On the homepage of your Curriculum Support, select "Semester plan" from the drop-down menu “NODES (all).” You will be shown an overview of the modules for your study program sorted by subject-specific semester. The courses you must take are assigned to the individual modules in a tree diagram. Alternatively, you can go to the drop-down menu “NODE (all),” click on “Exam date.” From Curriculum Support, click on the P-symbol (participation in an exam) in the column "Part.," to directly register for an exam. The symbol must be green for this to work. Follow the registration prompts until your registration is confirmed.
  2. Alternatively, you use the “Exam registration” application to filter the exam dates by exam number and title and other criteria. You can register and de-register here as long as the exam is required by your examination regulation.
  3. The third option is using the application “Exam dates” and filtering all published exam dates at RWTH by organizational unit (e.g. institute or chair) and viewing the results. You can register and de-register here as long as the exam is required by your examination regulation.

Note: Please note that registration for a course does not automatically register you for an exam Please make sure to register for the course and exam separately.  

In RWTHonline it is possible to de-register from a course within the given deadline. You can de-register in Curriculum Support using the red P-symbol or in the “Exam registration” application under “My exams.”

You can view your registration status directly in RWTHonline using the application "Exam registration" and in your Curriculum Support.

Can I re-register for an exam if I have de-registered from it before?

Yes, as long as the exam registration deadline has not passed. In RWTHonline, the different statuses for taking exams have changed. Now, “registered” or “de-registered” are the only two status possibilities. You can register or de-register through RWTHonline an unlimited number of times until the indicated deadline. A de-registration within the allowed period will not be considered a withdrawal by the system and does not appear on your account printout.

 It is no long necessary to re-register for an exam by submitting a form after de-registering with the Central Examination Office.

What is a preliminary registration for an exam?

In some subjects, certain prerequisites must be fulfilled before a student can take the exam. You can see which subjects these are in the module catalog of your examination regulation. If you do not fulfill these prerequisites, your examiner cannot admit you to the exam.

In CAMPUS Office you first registered for an exam and then your examiner had to manually check whether you had fulfilled the prerequisites.

In RWTHonline, these mandatory prerequisites are already entered in the system so that it can automatically check whether you can be admitted to the exam. If you submit a preliminary registration, the system will check at a later date whether you fulfilled the prerequisites. If you have fulfilled these prerequisites and the system has positively confirmed this no later than six days before the exam date, the system will automatically register you for the exam. If not, the system will automatically de-register you. Until the fulfillment of your prerequisites has been reviewed, you will have the status “preliminary registration.”

You can view your registration status in the application “Exam registration” under “My exam dates:” “preliminary registration,” “registered,” or “de-registered.”

Note:
During the introductory phase of RWTHonline, both the system and your examiner will check your prerequisites in order to ensure that you are registered for the exam if eligible.

If you are certain that you have fulfilled the prerequisites but were de-registered, please contact your departmental advisor or the Central Examination Office.

How can I check my transcript?

You can view your transcript and account printout for past semesters, including summer semester 2018, in CAMPUS Office.

Once the performance data have been transferred to RWTHonline during winter semester 2018/19, you will be able to view your transcript in the “My achievements” application and in Curriculum Support under “DISPLAY” and then “achievements.”

You can view your account printout in the “Certificates (Documents)” application once this function has been activated.

Note:
During the introductory phase, performance data will be gradually transferred from the former HIS-POS system to RWTHonline. It is possible that some students’ performance overviews will not be correct during this time. The Central Examination Office will manually review performances that could not be allocated and fix any errors. Data cleansing will begin with the initial performance data migration. Please be patient during this time.

The monthly student account printout will be archived to secure the data.

What else is new?

In RWTHonline there are also now new additional notes in grade entries, e.g. “exam not completed (medical note) - PAQ.” This entry is made by the Central Examination Office when a student submits a valid medical note after leaving during an exam.

Additional notes in grade entries will be published on the Central Examination Office’s website. The Central Examination Office will update its website with the RWTHonline processes in October. Until then, the relevant information for the summer semester 2018 exam period will be available there online.

What's staying in CAMPUS for the moment?

Access to CAMPUS Office will remain available for a transition period. For example, you will still be able to access your transcript of records, account printouts, and certificates for past semesters (incl. summer semester 2018). A link is provided in CAMPUS Office where any function is no longer offered and has been transferred to RWTHonline. 

The organizational directory, telephone directory, and course offerings of the past semesters including summer semester 2018, will remain in CAMPUS until further notice.

Who can I ask for help?

Application, student and fee management

Exam management

Note
The Central Examination Office will update its website with the RWTHonline processes in October. Until then, the relevant information for the summer semester 2018 exam period will be available there online.

Examination regulations and modules in RWTHonline

Student Advice Centre

Faculties and student councils

RWTHonline on the RWTH website: rwth-aachen.de/RWTHonline

Internal RWTH wiki

RWTHonline support address

Send techincal questions to: .
Include your name, student ID number, your username (e.g. ab123456), your course of study, and your problem/question.

What advantages does the new system offer RWTH students?

  • Examiners and students work with the same data pool.
  • Students can view their registration status and transcript with performances directly in the system.
  • The timetables for mandatory components are created without any overlap.
  • All the rooms in which classes are held can be found in RWTHonline.
  • A place request can be submitted for every course at RWTH. If there are seat or participation restrictions, the criteria, according to which places are allocated, are clearly stated.
  • The new system is web-based. The website’s responsive design improves its display on smartphones and tablets, making mobile use more attractive.
  • The RWTHonline interface design is much more modern and user-friendly than CAMPUS Office. However RWTH is still not satisfied with the user guidance in RWTHonline. The usability is currently being optimized.
  • The user interface is available in both German and English.